Furniture bill format for made-to-order and ready stock
Material, dimensions, finish, advance and delivery date — the fields that keep a custom furniture order from becoming an argument.
Quote a custom furniture job freeFurniture sells in two very different ways. A ready piece off the showroom floor is a simple retail sale. A made-to-order wardrobe is a project: measured at site, quoted with a material specification, built over weeks against an advance, delivered and installed. The same shop needs both to work on one billing system.
The custom side is where the paperwork matters. Almost every dispute in this trade comes down to a specification nobody wrote down, a delivery date nobody confirmed, or an advance nobody documented properly. The format below is built around closing those three gaps.
What this format must carry
Every field below, with whether it is mandatory and what it is for.
| Field | Required | Notes |
|---|---|---|
| Shop name, address, GSTIN | Header block, with a contact number that handles delivery and service calls. | |
| Bill or order number and date | Consecutive series. For custom work, the order number should carry through to the final invoice. | |
| Customer name, delivery address, phone | Delivery address in full, including floor and lift availability — it affects both cost and feasibility. | |
| Item description with material and finish | Plywood grade, laminate or veneer, solid wood type, hardware brand. This is the specification the customer is buying. | |
| Dimensions | Length, width and height, or the running-foot measure for modular work. Custom furniture disputes usually start here. | |
| HSN code | Wooden and metal furniture, mattresses and seating each carry their own codes rather than one blanket code. | |
| Quantity, rate and amount | Per piece for ready stock, or per running foot or square foot for modular and custom work. | |
| GST breakup | Furniture generally sits at 18%. Show CGST and SGST separately for a local sale. | |
| Advance received and balance | Custom orders run on advances. Show what has been paid, against which receipt, and what is due on delivery. | |
| Delivery and installation date | A committed date, with installation treated as part of the delivery or as its own charge. | |
| Warranty and care terms | Warranty period, what voids it, and care instructions for the finish. Printing them prevents most service calls. |
Guidance only. GST rules and rates change by notification — confirm the requirements for your business on the CBIC portal or with your CA.
Custom orders: quote, advance, invoice
A made-to-order job should start with a written quotation carrying the material specification, dimensions, finish and delivery timeline. Once the customer accepts and pays an advance, that advance is recorded against a receipt voucher, and the tax invoice follows on delivery with the advance adjusted against it.
Any change the customer asks for mid-build — a different laminate, an extra drawer, a revised size — should be confirmed on paper before work continues, with the price impact stated. Verbal changes are the single most common reason a delivery ends in a discount nobody planned for.
Specification is the whole document
Write the specification as though a different carpenter will read it. Board grade, brand of hinges and channels, laminate code, edge banding, finish and exact dimensions. A line that reads "wardrobe as discussed" is worth nothing when the customer compares what arrived against what they pictured.
The same discipline helps you cost the job. When the specification is on the order, the material list follows from it, and you can tell whether a job actually made money instead of guessing at the end of the month.
Delivery, installation and the documents that travel
Furniture moving to a customer on a sale travels on the tax invoice, with an e-way bill where the consignment value exceeds ₹50,000. Pieces going out for display, trial or approval move on a delivery challan, and that challan needs closing when the item returns or converts to a sale.
Get a signature on the delivery copy at the site, noting any damage at the time rather than a week later. RetailDek's free quotation generator gives you a clean specification-led quote you can convert into the final invoice once the piece is delivered.
Skip the template — generate it
Filling a blank Excel sheet every time is where numbering gaps and missing fields creep in. Our free tool builds this document with the fields already in the right places, and you can download it as a PDF — no sign-up, nothing leaves your browser.
Quote a custom furniture job freeFurniture Bill Format — FAQs
Furniture generally attracts 18%, with the applicable HSN depending on whether the piece is wooden, metal, seating or a mattress. Set the code on each item rather than applying one rate across a mixed showroom.
Make it the output, not the chore
Save your items and parties once, and every document comes out numbered, GST-correct and ready to print — with the stock and reports updating behind it.
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