Formats & templates

Bill & invoice formats for Indian shops

28 formats explained the way they actually get used at a counter — the fields the law requires, the rules behind them, and a free tool that produces each one without a blank spreadsheet in sight.

Document formats

The documents GST expects you to issue — and exactly what each must carry.

GST Invoice Format

The exact fields Rule 46 asks for, how the tax split is shown, and a layout you can rebuild in Excel, Word or PDF today — written for shops and small businesses, not for tax lawyers.

Tax Invoice Format

Who has to issue one, what it must say, how many copies it needs, and where a tax invoice differs from a bill of supply, a cash memo or a proforma.

Bill of Supply Format

The bill you issue when there is no GST to show on the face of the document — the required particulars, the declaration composition dealers must print, and where people get it wrong.

Proforma Invoice Format

A proforma tells the buyer exactly what the final bill will look like — before any goods move, any tax is due, or any credit can be claimed.

Quotation Format

Price, scope, validity and terms on one page — so the customer knows what they are buying and you know what you agreed to when the invoice is raised.

Estimate Format

Repair work, site work, made-to-order jobs — an estimate sets expectations before work starts, and keeps the final bill from becoming an argument.

Delivery Challan Format

Job work, branch transfers, goods on approval, exhibition stock — the cases where Rule 55 lets you move goods on a challan instead of a tax invoice.

Credit Note Format

The only clean way to reduce an invoice you have already issued — with the fields Rule 53 requires and the deadline that decides whether you get the tax back.

Debit Note Format

The supplementary document that raises the value or tax of an invoice already issued — how it works, what it must carry, and why its timing rules differ from a credit note.

Cash Memo Format

The slip you hand a walk-in customer who pays on the spot — and what it must contain once you are registered under GST.

Purchase Order Format

The buyer-side document that fixes what you ordered, at what price, delivered where and paid when — before anything is dispatched.

Receipt Format

A payment receipt closes a bill; a receipt voucher records an advance under GST. They look similar and are used very differently.

Bill Book Format

How to lay out and print a GST-ready bill book — the header block, the item grid, the tax summary, and the numbering that keeps you out of trouble.

E-Way Bill Format

What goes in each part, who fills it, how long the bill stays valid, and the timing traps that turn a routine dispatch into a penalty.

Bill formats by trade

What a bill needs when you run a chemist, a garment shop, a jeweller or a sweet counter.

Kirana Bill Format

Loose grain at nil, packaged staples at 5%, soap and shampoo at 18% — a general store bill has to keep them apart and still print in ten seconds.

Medical Bill Format

A chemist's bill answers to two regulators — GST and the drug rules. Here is the layout that satisfies both without slowing the counter down.

Garment Shop Bill Format

Apparel is taxed by the value of each piece, not by the value of the bill. Here is how to build a bill that gets the rate right every time.

Jewellery Bill Format

Gross weight, net weight, purity, HUID, rate per gram and making charges — a gold bill that a customer can verify and resell against.

Restaurant Bill Format

Where the 5% rate applies, why service charge is not a tax, and how the kitchen order ticket keeps the bill honest.

Mobile Shop Bill Format

The IMEI is what turns a phone bill into proof of ownership. Here is the layout that covers warranty, exchange and repair without extra paperwork.

Hardware Shop Bill Format

Cement by the bag, steel by the kilo, pipe by the foot, fittings by the piece — one bill, four units, and a contractor waiting at the counter.

Sweet Shop Bill Format

Half a kilo of barfi, a box of assorted, four samosas and two teas — a mithai counter bills all of it, and the format has to keep up.

Supermarket Bill Format

Scan, total, tax-summarise and print — the layout that keeps a long thermal receipt readable and your GST return reconciled.

Footwear Shop Bill Format

Shoes are taxed on the price of the pair, not the total of the bill. Get the per-pair value on the line and the rest follows.

Electronics Shop Bill Format

A television, an air conditioner and an installation charge on one bill — with the serial numbers that make the warranty claim possible.

Furniture Bill Format

Material, dimensions, finish, advance and delivery date — the fields that keep a custom furniture order from becoming an argument.

Salon Bill Format

A haircut is a service with an SAC code, the shampoo you sell after it is goods with an HSN — and a membership is neither until it is redeemed.

Stationery Shop Bill Format

Notebooks and pencils at nil, geometry boxes at 5%, pens and files at 18% — a school-season bill that has to get all three right.

Stop filling templates by hand

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